Procurement Management Advisor

1 month ago
Job ID
# Positions
External Closing Date
Corporate and Financial Services
Internal Closing Date
Financial Services
Closing Time
4:30 pm EST.
CAD $88,084.00/Yr.
Posting Type
CAD $100,011.00/Yr.
Job Type
Regular Full-Time
Subject to Compensation Review
Hire Type


Working for the Town of Richmond Hill is a very rewarding experience where we come together to build our community. The Procurement Section is a team of innovative, engaging, and enthusiastic individuals who are dedicated to collaborating with one another to deliver on our commitment to the Town and its residents.

Directly reporting to the Chief Purchasing Offer, the Procurement Management Advisor position would have expertise and experience working within and outside of the Contract A framework. The Procurement Management Advisor position is responsible for large construction related projects and as such, the Town is seeking a candidate with a high degree of procurement expertise in construction and related areas with good understanding of public construction practice, approach and general understanding of public infrastructure construction. The successful candidate must be able to work in a fast paced environment with high volume of Procurement activities.


Key duties and responsibilities of the position will include:

  • Perform as the Procurement project lead for complex, high dollar value and/or high risk construction related projects that warrant high level of expertise and experience in construction and Public Procurement. 
  • Responsible for fully understanding client acquisition requirements. Reviewing Specifications or Terms of Reference and Price Schedules in order to identify and recommend most appropriate method of purchase that will yield best value for the Town. 
  • Create a variety of complex, high dollar value bid solicitations with clear and precise language to yield optimal results for the Town. Where information is insufficient or misleading, independently research and propose inclusion of specific information in the bid solicitation. These bid solicitations may include leading large co-operative acquisitions with other Municipalities in the York Purchasing Co-operative which Richmond Hill is a member of.
  • Assess, analyze and evaluate bids for bid compliance. Recommend rectification or rejection of non-compliant bid submissions. 
  • Assemble and co-ordinate a multifunctional project team with different priorities and objectives in order to assess and evaluate submissions. Lead and guide the evaluation team to achieve consensus through co-operation and acceptance of proposed solution. 
  • Perform as lead negotiator with vendors that have successfully achieved the necessary scores to be considered for award. These negotiations involve complex contract terms and conditions, pricing structure and service delivery models. 
  • Conduct pre-bid conferences in conjunction with client group, where you will be responsible for disclosing the Town’s current position and desired end result. Gather information provided by vendor community on possible solutions, best practise and market trends and communicate the information to all parties involved.
  • External communication frequently involves verbal and written communication with unsuccessful proponents of the bid process. These communications often involve complex information that are sensitive in nature and require considerable diplomacy and tact while ensuring compliance with public tendering rules and regulations.
  • Coordinate strategic acquisitions for the Town, such as through the establishment of new Rosters and Prequalified vendor lists for services that are repeatedly utilized by the Town.
  • Investigate opportunities for service improvements including sustainable procurement, and technological opportunities to improve efficiencies and accountabilities. 
  • Proactively read and understand moderately difficult concepts, research papers, journal articles and/or legislation to keep informed and be knowledgeable on recent developments in Public Procurement. New information will be shared with the team on a monthly basis during team meetings. 
  • Procurement Management Advisor will assist the CPO in developing procurement training programs including the assessment of need and creation of educational materials.


The ideal candidate will possess:

  • A University Degree in Business Administration, Business Law, Economics, Finance, Procurement/Supply chain management or related fields.
  • Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Purchasing Certification Council or Certification as a Certified Professional Purchaser (C.P.P.) from the Purchasing Management Association of Canada.
  • Knowledge of construction methods and approaches, Trade agreements applicable to purchasing for the municipal sector.
  • Ideally have 5 to 7 years purchasing experience in public purchasing.
  • Good understanding of public construction practice, approach and general understanding of public infrastructure construction.
  • Comprehension of government contracting policy, regulations and practices.
  • Excellent interpersonal and negotiation skills in order to deal effectively with clients, the public and vendors.
  • Ability to maintain confidentiality and exercise good judgment and discretion when dealing with confidential information and responding to inquiries.
  • Maintains a standard of integrity and professionalism in all business relationships both inside and outside the corporation.
  • Proficient computer skills and working knowledge of various computer applications.
  • Ability to work independently with great attention to detail.
  • Committed to providing excellent customer service.
  • Excellent bid process management skills in order to avoid or mitigate legal risk exposure.
  • Mediate, facilitate and resolve disputes between clients and vendors.
  • Good organizational skills to effectively administer the procurement process.
  • Excellent oral and written communication skills to establish effective working relationships.
  • Demonstration of the Town’s corporate values of service, collaboration, care, and courage.
  • A valid “G” Class Ontario’s Driver’s License in good standing and a reliable vehicle to use on corporate business (mileage compensated). You will be required to provide proof of vehicle insurance upon hire.


The Town of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes.  If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.




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